[LON-CAPA-users] Fw: REGISTRAR- FERPA (Family Educational Rights and Privacy Act) and MSU's Guidelines Governing Privacy and Release of Student Records

Gerd Kortemeyer lon-capa-users@mail.lon-capa.org
Fri, 29 Aug 2003 09:26:22 -0400


Susan,

In LON-CAPA, you can also create hand-graded "problems" - in DOCS,  
please insert a "Score Upload Form" (button in the right column).

Also see

  http://help.loncapa.org/fom/cache/271.html
  http://help.loncapa.org/fom/cache/279.html

- Gerd.

On Friday, August 29, 2003, at 08:41  AM, Susan Masten wrote:

> Given this....does anyone know if it is possible within LON-CAPA to  
> take grades from hand-graded exams or homework assignments and input  
> them into the system so that only the students have a record of their  
> grades?  In the past, I just posted them by PIDs within LON-CAPA (as  
> pdf files).  In CAPA we just created "problem sets" that were  
> hand-graded and the score on the hand-graded problems were manually  
> entered. 
>  
> Thanks
>
> Susan
> ----- Original Message -----
> From: Thomas F. Wolff
> To: eng_fac@egr.msu.edu ; eng_staff@egr.msu.edu
> Cc: Linda O. Stanford
> Sent: Friday, August 29, 2003 7:56 AM
> Subject: Fw: REGISTRAR- FERPA (Family Educational Rights and Privacy  
> Act) and MSU's Guidelines Governing Privacy and Release of Student  
> Records
>
> Engineering Faculty and Staff,
>  
> Please take a few minutes to review the memo from Dr. Stanford below  
> and visit the very brief PowerPoint presentations at
>  
> http://www.reg.msu.edu/ROInfo/Notices/PrivacyGuidelines.asp
>  
> This material deals with the Family Educational Rights and Privacy Act  
> (FERPA).
>  
> An important summary point is that 
>  
> * Information regarding students' performance (e.g. grades and scores)  
> is a private matter between you and each individual student and such  
> information must be handled in a way that ensures that others do not  
> have access except on a "need to know" basis.
>  
> A literal reading, supported by the University's PowerPoint  
> presentations, is that you may not post grades in a manner that would  
> permit students to determine others grades (including PIDs instead of  
> names) and you may not leave student work in a public area (the floor  
> outside your door) to be picked up.
>  
> I realize these are long-standing practices for some, and can be  
> problematical in large classes, but the reality is that the University  
> and College will not be able to back you up in the event of a  
> complaint, given the MSU guidelines. I will be pleased to  
> facilitate discussions of alternatives.
>  
> As group work is common and required by Engineering accreditation, I  
> would interpret personal privacy issues to relate to the group as an  
> entity in these cases.
>  
> -----------------------------------------------
>  
>
> ----- Original Message -----
> From: Linda O. Stanford
> To: REGISTRAR@list.msu.edu
> Sent: Wednesday, August 27, 2003 4:54 PM
> Subject: REGISTRAR- FERPA (Family Educational Rights and Privacy Act)  
> and MSU's Guidelines Governing Privacy and Release of Student Records
>
> To:    RO (Registrar) Listserv
>  
> The web FERPA 101 presentation and self-diagnostic quiz mentioned  
> below (memo is also attached) are particularly focussed towards the  
> experiences of faculty although the overall message applies to all MSU  
> employees.
>  
> ----------------------------------------------------------------------- 
> ----------------------------------------------------------------------- 
> -------------------------------------------
>  
>
> August 27, 2003
>
>   
>
> To:      Deans, Directors, and Chairs
>
>  
>
> Fr:       Linda O. Stanford, Assistant Provost for Academic Services
>
>            and University Registrar
>
>  
>
> Re:      FERPA (Family Educational Rights and Privacy Act) and MSU’s  
> Guidelines Governing Privacy and Release of Student Records
>
>  
>
> Maintenance of the integrity of student educational records is  
> everyone’s responsibility.
>
>  
>
> MichiganStateUniversity’s policy governing privacy and release of  
> student records is in compliance with the Federal Family Educational  
> Rights and Privacy Act (FERPA). As a means of complying with this act,  
> the University has developed detailed Guidelines Governing Privacy and  
> Release of Student Records.
>
>  
>
> To share these policies and related practices with the MSU community,  
> the Office of the Registrar prepared the following documents. Staff  
> from Academic Services, Office of the Registrar, Client Advocacy  
> Office and Office of the General Counsel contributed to the content of  
> these documents.
>
>  
>
> Go to: http://www.reg.msu.edu/ROInfo/Notices/PrivacyGuidelines.asp
>
>  
>
> +	FERPA 101
>
>      PowerPoint presentation (or PDF file)
>
>            Student Records: Institutional Responsibility and Student  
> Rights
>
>            What Every University Employee Should Know
>
>  
>
> +	FERPA 101
>
>      Self-diagnostic Quiz
>
>      Test your knowledge of: Student Records and the Family Educational
>
>      Rights and Privacy Act (FERPA) and MSU’s Guidelines Governing
>
>      Privacy and Release of Student Records
>
>  
>
>  
>
> Please share widely and send any comments to reg@msu.edu.
>
>  
>
> If you want to schedule a PowerPoint presentation for a college or  
> department, please contact Deb Mansel (355-5767, mansel@msu.edu).
>
>  
>
> C:           Angell, Banks, R.Cotter, DeZure, Gift, Klomparens, Simon,  
> Youatt, Zayko
>