[LON-CAPA-users] Fw: REGISTRAR- FERPA (Family Educational Rights and Privacy Act) and MSU's Guidelines Governing Privacy and Release of Student Records

Susan Masten lon-capa-users@mail.lon-capa.org
Fri, 29 Aug 2003 09:35:59 -0400


Great!  I'll need that function next semester with CE 280!!

Susan
----- Original Message ----- 
From: "Gerd Kortemeyer" <korte@lite.msu.edu>
To: <lon-capa-users@mail.lon-capa.org>
Cc: "Gerd Kortemeyer" <korte@lite.msu.edu>
Sent: Friday, August 29, 2003 9:26 AM
Subject: Re: [LON-CAPA-users] Fw: REGISTRAR- FERPA (Family Educational
Rights and Privacy Act) and MSU's Guidelines Governing Privacy and Release
of Student Records


> Susan,
>
> In LON-CAPA, you can also create hand-graded "problems" - in DOCS,
> please insert a "Score Upload Form" (button in the right column).
>
> Also see
>
>   http://help.loncapa.org/fom/cache/271.html
>   http://help.loncapa.org/fom/cache/279.html
>
> - Gerd.
>
> On Friday, August 29, 2003, at 08:41  AM, Susan Masten wrote:
>
> > Given this....does anyone know if it is possible within LON-CAPA to
> > take grades from hand-graded exams or homework assignments and input
> > them into the system so that only the students have a record of their
> > grades? In the past, I just posted them by PIDs within LON-CAPA (as
> > pdf files). In CAPA we just created "problem sets" that were
> > hand-graded and the score on the hand-graded problems were manually
> > entered.
> >
> > Thanks
> >
> > Susan
> > ----- Original Message -----
> > From: Thomas F. Wolff
> > To: eng_fac@egr.msu.edu ; eng_staff@egr.msu.edu
> > Cc: Linda O. Stanford
> > Sent: Friday, August 29, 2003 7:56 AM
> > Subject: Fw: REGISTRAR- FERPA (Family Educational Rights and Privacy
> > Act) and MSU's Guidelines Governing Privacy and Release of Student
> > Records
> >
> > Engineering Faculty and Staff,
> >
> > Please take a few minutes to review the memo from Dr. Stanford below
> > and visit the very brief PowerPoint presentations at
> >
> > http://www.reg.msu.edu/ROInfo/Notices/PrivacyGuidelines.asp
> >
> > This material deals with the Family Educational Rights and Privacy Act
> > (FERPA).
> >
> > An important summary point is that
> >
> > * Information regarding students' performance (e.g. grades and scores)
> > is a private matter between you and each individual student and such
> > information must be handled in a way that ensures that others do not
> > have access except on a "need to know" basis.
> >
> > A literal reading, supported by the University's PowerPoint
> > presentations, is that you may not post grades in a manner that would
> > permit students to determine others grades (including PIDs instead of
> > names) and you may not leave student work in a public area (the floor
> > outside your door) to be picked up.
> >
> > I realize these are long-standing practices for some, and can be
> > problematical in large classes, but the reality is that the University
> > and College will not be able to back you up in the event of a
> > complaint, given the MSU guidelines. I will be pleased to
> > facilitate discussions of alternatives.
> >
> > As group work is common and required by Engineering accreditation, I
> > would interpret personal privacy issues to relate to the group as an
> > entity in these cases.
> >
> > -----------------------------------------------
> >
> >
> > ----- Original Message -----
> > From: Linda O. Stanford
> > To: REGISTRAR@list.msu.edu
> > Sent: Wednesday, August 27, 2003 4:54 PM
> > Subject: REGISTRAR- FERPA (Family Educational Rights and Privacy Act)
> > and MSU's Guidelines Governing Privacy and Release of Student Records
> >
> > To: RO (Registrar) Listserv
> >
> > The web FERPA 101 presentation and self-diagnostic quiz mentioned
> > below (memo is also attached) are particularly focussed towards the
> > experiences of faculty although the overall message applies to all MSU
> > employees.
> >
> > ----------------------------------------------------------------------- 
> > ----------------------------------------------------------------------- 
> > -------------------------------------------
> >
> >
> > August 27, 2003
> >
> >
> >
> > To: Deans, Directors, and Chairs
> >
> >
> >
> > Fr: Linda O. Stanford, Assistant Provost for Academic Services
> >
> > and University Registrar
> >
> >
> >
> > Re: FERPA (Family Educational Rights and Privacy Act) and MSUís
> > Guidelines Governing Privacy and Release of Student Records
> >
> >
> >
> > Maintenance of the integrity of student educational records is
> > everyoneís responsibility.
> >
> >
> >
> > MichiganStateUniversityís policy governing privacy and release of
> > student records is in compliance with the Federal Family Educational
> > Rights and Privacy Act (FERPA). As a means of complying with this act,
> > the University has developed detailed Guidelines Governing Privacy and
> > Release of Student Records.
> >
> >
> >
> > To share these policies and related practices with the MSU community,
> > the Office of the Registrar prepared the following documents. Staff
> > from Academic Services, Office of the Registrar, Client Advocacy
> > Office and Office of the General Counsel contributed to the content of
> > these documents.
> >
> >
> >
> > Go to: http://www.reg.msu.edu/ROInfo/Notices/PrivacyGuidelines.asp
> >
> >
> >
> > + FERPA 101
> >
> > PowerPoint presentation (or PDF file)
> >
> > Student Records: Institutional Responsibility and Student
> > Rights
> >
> > What Every University Employee Should Know
> >
> >
> >
> > + FERPA 101
> >
> > Self-diagnostic Quiz
> >
> > Test your knowledge of: Student Records and the Family Educational
> >
> > Rights and Privacy Act (FERPA) and MSUís Guidelines Governing
> >
> > Privacy and Release of Student Records
> >
> >
> >
> >
> >
> > Please share widely and send any comments to reg@msu.edu.
> >
> >
> >
> > If you want to schedule a PowerPoint presentation for a college or
> > department, please contact Deb Mansel (355-5767, mansel@msu.edu).
> >
> >
> >
> > C: Angell, Banks, R.Cotter, DeZure, Gift, Klomparens, Simon,
> > Youatt, Zayko
> >
>
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