[LON-CAPA-admin] autoenroll questions

[Stuart Raeburn]

Hi Paul,

> The problem is that when I list the students for either of these   
> courses, the "section" column is blank for all students.
>
> What did I do wrong and how do I correct it?

The most likely explanation is that the course configurations for  
these two courses do not currently include mappings for:

institutional section -> LON-CAPA section

The mappings can be defined when the Domain Coordinator creates the  
course.  This is done in the row entitled: "Section Numbers and  
corresponding LON-CAPA section IDs:" within "Institutional  
Information" when a DC uses:

Main menu -> Course and community creation ->  Create a single course
to create a course.

(the mappings are included in a comma separated list of institutional  
section numbers, each separated by a colon from the (optional)  
corresponding section ID to be used in LON-CAPA e.g., 001:001,002:002)

The mappings can also be modified subsequently by a Course Coordinator  
in each course via:

Main Menu -> Manage course users -> Automated Enrollment -> Section settings

For each institutional section enter the corresponding LON-CAPA  
section to which users enrolled from that institutional section should  
be assigned in the the "LON-CAPA section ID" column.

> Also, the start and end dates are not coming through from the   
> classlist.xml files. The file may have a student entry like:   
> <startdate>06/12/12 09.18.01 AM</startdate> but the student list   
> shows the same default start date for all students.
>

If you have included dates in the <startdate> and/or <enddate>  
entries, the documentation in localenroll-std.pm suggests that you  
will need to modify the date format when you create your  
bsu_*_*_classlist.xml file, as follows ...

>> If dates are to be included in the XML file, they should be in the format
>> YYYY:MM:DD:HH:MM:SS (: separators required).

However, my general advice would be to leave the <startdate> and  
<enddate> entries blank, so that the course coordinator can configure  
the default access dates for students in the course.

Cases where you might want specific dates in the bsu_*_*_classlist.xml  
are: (a) if a course has multiple sections, and start and/or end dates  
for access should be different for the different sections, or (b)  
different students need to be granted different start and/or end dates  
for access.


Stuart Raeburn
LON-CAPA Academic Consortium

Quoting "Neubauer, Paul" <pneubauer at bsu.edu>:

> Hi all,
>
> Thanks to lots of help from Stuart, we've got autoenroll almost   
> working at Ball State now. However, in classes with multiple   
> sections, no section information seems to be coming through. For   
> example, Physics 120 is being taught by two different people, with A  
>  teaching section 001 and B teaching sections 002 and 003. We then   
> successfully create the appropriate three bsu_*_*_classlist.xml   
> files and all the students from those files are enrolled into the   
> correct classes, so that those from section 001 go into professor   
> A's course and those from sections 002 and 003 go into professor B's  
>  course.
>
> The problem is that when I list the students for either of these   
> courses, the "section" column is blank for all students.
>
> What did I do wrong and how do I correct it?
>
> Also, the start and end dates are not coming through from the   
> classlist.xml files. The file may have a student entry like:   
> <startdate>06/12/12 09.18.01 AM</startdate> but the student list   
> shows the same default start date for all students.
>
> Again, what did I do wrong and how do I correct it?
>
> So far, we have not been put off too badly by not having this data   
> correct and once we get it corrected all should be well, but once   
> things really get underway (this is only the first week of classes)   
> having that data correct may become a little more crucial. :-)
>
> Thanks for any help you can offer,
> Paul
>
>
>
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