[LON-CAPA-users] legal name change/user id change

[Stuart Raeburn]

Nate,

> Can the username then be changed at the end of the semester?

The idea is that end access dates will have been set for the student's  
roles in the current semester's course(s) such that they will expire  
at the end of the semester, or soon thereafter.  If that were the case  
the student could continue to log-in to LON-CAPA using the old  
username after the end of the semester, but there would be no roles to  
select from the student's Courses screen.  However, if there were a  
need for the student to access the old course(s) and view grades etc.,  
the expired role(s) could be re-enabled.

For the new semester's courses, the student should be enrolled with  
the new username, and will be able to log-in normally (e.g., with  
institutional authentication and/or Single Sign On). In addition,  
automated enrollment should automatically create the new username and  
enroll the student in the new semester's courses.

Once support for virtualized usernames is available in LON-CAPA (bug  
4453) there will no longer be a need for the steps described in my  
previous post.

Stuart Raeburn
LON-CAPA Academic Consortium


Quoting "Baxley, Nate" <nbaxley at illinois.edu>:

> Can the username then be changed at the end of the semester?  Will   
> this prevent the user from accessing courses they were enrolled in   
> under the old username from prior semesters?
>
> Thanks,
> Nate Baxley
> nbaxley at illinois.edu
>
>
> -----Original Message-----
> From: lon-capa-users-bounces at mail.lon-capa.org   
> [mailto:lon-capa-users-bounces at mail.lon-capa.org] On Behalf Of   
> Stuart Raeburn
> Sent: Thursday, October 01, 2015 9:01 AM
> To: lon-capa-users at mail.lon-capa.org
> Subject: Re: [LON-CAPA-users] legal name change/user id change
>
> Hi Doug,
>
> Virtualization of usernames is planned for a future LON-CAPA release
> to accommodate this type of situation.
>
> What is currently done at MSU in the case where a student changes
> his/her MSUNetID (used as the username in the msu domain)
> mid-semester, is to have the user continue to log-in using the "old"
> MSUNetID until the end of the semester.  A domain coordinator will
> change the first name, last name and "permanent" e-mail address
> associated with the "old" username in LON-CAPA.
>
> In the event that changing an institutional username also causes
> authentication to stop working for the "old" username, then a domain
> coordinator can also change the authentication type to "internal" and
> direct the student to (a) use /adm/resetpw to set a password, and
> thereafter log-in via /adm/login (i.e., not use SSO) for the remainder
> of the semester.
>
> If you use automated enrollment there will be an entry in the
> autoenroll.log file noting that a potential username change has been
> detected (based on the student/employee ID being used for two
> different usernames - the one in LON-CAPA -- "old" username -- and the
> one in the institutional classlist -- "new" username).  Automated
> enrollment does not drop the old username from the classlist and add
> the new username to the classlist in this instance.
>
>
> Stuart Raeburn
> LON-CAPA Academic Consortium
>
>
> Quoting "Mills, Douglas G" <dmills at illinois.edu>:
>
>> Hi All,
>>
>> We have a student who's had a legal name change and consequently
>> changed their user name as well. I think the instructor can
>> certainly work around this situation to merge information from the
>> two different users in Lon-Capa for calculating grades, etc. but I
>> thought I'd throw the situation out on the listserv in case there's
>> a way to change the user's ID in Lon-Capa and preserve their
>> existing work(?) Thanks as always,
>>
>> Doug
>>
>> Douglas Mills
>> Director of Instructional Technology
>> Department of Chemistry
>> University of Illinois
>
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