[LON-CAPA-admin] Automated enrollment

[H. K. Ng]

Thanks Stuart, this helps a lot. Regards, -hk


On Wed, Aug 27, 2014 at 10:09 PM, Stuart Raeburn <raeburn at msu.edu> wrote:

> Hi Hon-Kie,
>
> > others were added as cc to the course but when I try to add their
> sections,
> > the system complains that the owner does not have privileges to access
> the
> > enrollment data.
>
> If you are seeing the message:
>
> "The sections listed below could not be included in the sections for
> this LON-CAPA course, because the owner of this course - <owner> -
> does not have rights to view enrollment in those classes as determined
> by your institution's policies on access to official classlists."
>
> (where <owner> is the course owner), then you need to look at the
> new_course() subroutine in your customized
> /home/httpd/lib/perl/localenroll.pm file.
>
> When you add a new section to sections already being used for
> auto-enrollment for a particular course (with institutional code,
> e.g., fs14phy1000) a request is propagated to
> localenroll::new_course() in your customized
> /home/httpd/lib/perl/localenroll.pm file.
>
> Note: there is some documentation within the default localenroll.pm
> file shipped with a LON-CAPA release.  To view that from the command
> line, do:
>
> su www
> perldoc /home/httpd/lib/perl/localenroll-std.pm
>
> The new_course() subroutine currently accepts four arguments:
> $course_id,$owner,$dom,$coowners
>
> where $course_id is the institutional course identifier (including
> section number), and $owner is the username:domain of the course
> owner, $dom is the course's domain, and $coowners is a comma separated
> list of username:domain for any co-owners of the course.
>
> The complete chain whenever a new course section is being affiliated
> with a LON-CAPA course in People -> Users -> Automated Enrollment ->
> Section Settings  -> (Enrollment checked) + click "Go" button is:
>
> lonpopulate::print_sections_response() contains a call to:
> lonnet::auto_new_course() which contacts lond on the course's homeserver,
> lond::validate_course_owner_handler() which contains a call to:
> localenroll::new_course()
>
> The value returned by localenroll::new_course() is then propagated
> back up the chain.  If the value is not 'ok', then the message noted
> above is output.
>
> At MSU, whenever an additional Course Coordinator is added to a
> course, a check is made to see if that person is listed as an official
> "instructor of record" in the MSU course assignments database for the
> specific course, and if the person is, then the person is
> automatically added in LON-CAPA as a co-owner for the LON-CAPA course.
>   This then means that MSU's Enrollment Services roster information
> becomes available for any course section(s) for which that person is
> the officially assigned instructor.
>
> The domain configuration which determines whether to automatically
> assign co-ownership can be set by a Domain Coordinator via:
>
> Main Menu -> Set domain configuration -> Display (Auto-enrollment
> settings checked)
> (Yes/No radio buttons in row: "Automatically assign co-ownership").
>
> For more information see this documentation:
> https://loncapa.msu.edu/adm/help/Domain_Configuration_Auto_Enrollment.hlp
>
> If you do not automatically assign co-ownership, then the course owner
> can select the Course Coordinator role and use:
>
> Settings -> Course Settings -> Display (General course settings
> checked) to display the course settings page, and then check the
> checkboxes for any active Course Coordinators in the "Invite other
> Coordinators to become co-owners" box (Course Co-owners row) + click
> "Save Changes".
>
> Any Course Coordinators invited to be co-owners will use the same menu
> to indicate their agreement to be listed as co-owners (which then
> potentially allows the automated enrollment process access to student
> rosters in sections for which they are instructor of record).
>
>
> Stuart Raeburn
> LON-CAPA Academic Consortium
>
>
> Quoting "H. K. Ng" <hkng at fsu.edu>:
>
> > Hi,
> >
> > We have a number of courses with the same course number (like PHY1000)
> that
> > are taught by different instructors. An instructor setup his course but
> > then it was decided among the instructors to combined their courses. So
> the
> > others were added as cc to the course but when I try to add their
> sections,
> > the system complains that the owner does not have privileges to access
> the
> > enrollment data. So question which routine check for such access? I tried
> > modifying get_sections but that doesn't help. It is check thru'
> new_course?
> >
> > Thanks,
> > -hk
> >
>
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